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Purchase & Procurement

Smart procurement with vendor management & approvals

35 Tables
30 Pages
28 APIs

Streamline procurement from indent to payment. Manage approved vendor lists, comparative quotations, purchase approvals, GRN, and vendor performance evaluation.

Purchase & Procurement
Workflow

Process Flowchart

Complete step-by-step workflow showing how purchase & procurement operates

1
▶

Purchase Indent

Department raises material requirement with specifications

2
◆

Indent Approval

Manager approval based on budget and necessity

✓ Yes / Pass ✗ No / Fail
3
⚙

RFQ to Vendors

Send request for quotation to approved vendors

4
⚙

Quotation Comparison

Compare vendor quotes on price, quality, delivery

5
⚙

Purchase Order

Generate PO with terms, delivery schedule, quality specs

6
⚙

Goods Receipt

Receive material, check quantity, draw QC samples

7
◆

QC Inspection

QC testing of incoming material against specifications

✓ Yes / Pass ✗ No / Fail
8
⚙

3-Way Matching

Match PO → GRN → Invoice for payment processing

9
✓

Payment Processing

Process vendor payment as per agreed credit terms

Start Process Decision Alert End
Capabilities

Key Features

Everything you need for purchase & procurement

📋

Approved Vendor List (AVL)

Maintain qualified vendor database with audit history

⚖️

Comparative Quotation

Side-by-side vendor comparison with scoring

✅

Multi-Level Approvals

Configurable approval matrix based on amount & category

⭐

Vendor Rating

Auto-rate vendors on quality, delivery, price, service

📦

GRN & Quality Check

Integrated goods receipt with QC sampling workflow

💰

Payment Tracking

3-way matching, advance tracking, TDS calculation

Screens

Application Screens

Key screens available in this module

🔒 app.pharmasofterp.com/purchase-dashboard
PharmaSoft ERP
🔔 P
📊 Purchase Dashboard
📝 Indent Entry
📄 PO Generation
📝 GRN Entry
🗂️ Vendor Master
⏰ Payment Due
Purchase Dashboard
Purchase & Procurement / Purchase Dashboard
Export + New
247
Total Records
189
Approved
42
Pending
16
Critical
Monthly Trend
Status Distribution
76%
📊 Purchase Dashboard
🔒 app.pharmasofterp.com/indent-entry
PharmaSoft ERP
🔔 I
📊 Purchase Dashboard
📝 Indent Entry
📄 PO Generation
📝 GRN Entry
🗂️ Vendor Master
⏰ Payment Due
Indent Entry
Purchase & Procurement / Indent Entry
Export + New
PH-IND-00142
18 Feb 2026
Paracetamol 500mg ▾
BN-2026-0847
Cancel Save Draft Submit
📝 Indent Entry
🔒 app.pharmasofterp.com/po-generation
PharmaSoft ERP
🔔 P
📊 Purchase Dashboard
📝 Indent Entry
📄 PO Generation
📝 GRN Entry
🗂️ Vendor Master
⏰ Payment Due
PO Generation
Purchase & Procurement / PO Generation
Export + New
PH-PO -00142
18 Feb 2026
Paracetamol 500mg ▾
BN-2026-0847
Cancel Save Draft Submit
📄 PO Generation
🔒 app.pharmasofterp.com/grn-entry
PharmaSoft ERP
🔔 G
📊 Purchase Dashboard
📝 Indent Entry
📄 PO Generation
📝 GRN Entry
🗂️ Vendor Master
⏰ Payment Due
GRN Entry
Purchase & Procurement / GRN Entry
Export + New
PH-GRN-00142
18 Feb 2026
Paracetamol 500mg ▾
BN-2026-0847
Cancel Save Draft Submit
📝 GRN Entry
🔒 app.pharmasofterp.com/vendor-master
PharmaSoft ERP
🔔 V
📊 Purchase Dashboard
📝 Indent Entry
📄 PO Generation
📝 GRN Entry
🗂️ Vendor Master
⏰ Payment Due
Vendor Master
Purchase & Procurement / Vendor Master
Export + New
🔍 Search vendor master...
All Active Pending
☑ # Name / Description Date Status Action
001 Paracetamol IP 500mg 18 Feb 2026 Active ⋯
002 Amoxicillin Capsules 17 Feb 2026 Pending ⋯
003 Cetrizine HCL 10mg 16 Feb 2026 Active ⋯
004 Omeprazole 20mg 15 Feb 2026 In Review ⋯
005 Metformin 500mg 14 Feb 2026 Active ⋯
Showing 1-5 of 247 records
‹ 1 2 3 ›
🗂️ Vendor Master
🔒 app.pharmasofterp.com/payment-due
PharmaSoft ERP
🔔 P
📊 Purchase Dashboard
📝 Indent Entry
📄 PO Generation
📝 GRN Entry
🗂️ Vendor Master
⏰ Payment Due
Payment Due
Purchase & Procurement / Payment Due
Export + New
🔍 Search payment due...
All Active Pending
☑ # Name / Description Date Status Action
001 Paracetamol IP 500mg 18 Feb 2026 Active ⋯
002 Amoxicillin Capsules 17 Feb 2026 Pending ⋯
003 Cetrizine HCL 10mg 16 Feb 2026 Active ⋯
004 Omeprazole 20mg 15 Feb 2026 In Review ⋯
005 Metformin 500mg 14 Feb 2026 Active ⋯
Showing 1-5 of 247 records
‹ 1 2 3 ›
⏰ Payment Due

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