🏭 Manufacturing 🧪 Quality & LIMS 📦 Inventory 💰 Sales 🛒 Purchase 🔖 Batch Tracking 👥 HR & Payroll 📈 Finance 🏗️ Warehouse 📋 Regulatory ⚙️ Equipment 🤝 CRM 📊 Reports 🔒 Admin
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Manufacturing & Production

Complete pharmaceutical manufacturing management from production planning to finished goods. Supports tablet, capsule, liquid, injectable, ointment, and API manufacturing processes with full GMP compliance.

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Production Planning Demand-based planning, capacity scheduling, and resource allocation
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Bill of Materials (BOM) Multi-level BOM with active/inactive versions and change history
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Batch Manufacturing Record (BMR/BPR) GMP-compliant batch records with step-by-step instructions and sign-offs
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In-Process Controls (IPC) Real-time monitoring of critical process parameters during manufacturing
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Yield Calculation & Analysis Automatic yield computation with variance analysis and reconciliation
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Packaging & Labeling Primary, secondary, and tertiary packaging with barcode/label generation
40+ database tables 35+ pages 30+ API endpoints
◉ Manufacturing Dashboard
24
Active Batches
98.2%
Yield Rate
156
Completed Today
BMR-2024-0847 — Paracetamol 500mg In Progress
BMR-2024-0848 — Amoxicillin 250mg QC Pending
BMR-2024-0846 — Ibuprofen 400mg Released
🧪

Quality Control & LIMS

Integrated Laboratory Information Management System with complete QC testing workflows, COA generation, stability studies, and CAPA management. Built for WHO-GMP and 21 CFR Part 11 compliance.

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QC Testing & Sampling Sampling plans, test protocols, result entry, and approval workflows
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Certificate of Analysis (COA) Automated COA generation with custom templates and digital signatures
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Stability Studies ICH-compliant stability study management with condition monitoring
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CAPA Management Corrective & preventive action tracking with root cause analysis
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Deviation Management Deviation recording, investigation, impact assessment, and closure
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Specification Management Product specifications, test methods, and pharmacopoeia reference management
50+ database tables 45+ pages 40+ API endpoints
◉ QC / LIMS Dashboard
98.7%
Pass Rate
12
Tests Pending
3
Open CAPAs
COA-2024-1247 — Paracetamol API Passed
STB-2024-089 — 6-Month Stability In Progress
📦

Inventory Management

Multi-warehouse, multi-location inventory control with real-time stock tracking, automated reorder, FIFO/FEFO management, and complete batch-wise traceability for pharmaceutical materials.

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Multi-Warehouse ManagementMultiple warehouses, zones, racks, bins with barcode support
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Stock Adjustments & TransfersInter-warehouse transfers, adjustments with reason codes and approvals
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Physical VerificationCycle count planning, physical stock verification, and reconciliation
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Reorder AlertsAutomated reorder point alerts with min/max/safety stock levels
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FIFO / FEFO TrackingFirst-In-First-Out and First-Expiry-First-Out batch allocation
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Material Status ManagementQuarantine, Approved, Rejected, Under Test status workflows
35+ database tables 30+ pages 25+ API endpoints
◉ Inventory Dashboard
2,340
Total SKUs
₹8.5Cr
Stock Value
47
Below Reorder
Paracetamol IP — 12 kg remainingCritical
HPMC Capsules — 5000 pcsLow Stock
PVC Film Roll — 200 kgAdequate
💰

Sales & Distribution

End-to-end sales lifecycle from quotation to collection. Manages stockists, distributors, hospitals, and institutional sales with pharma-specific features like scheme management, sampling, and drug license tracking.

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Quotation to InvoiceSales order, proforma invoice, tax invoice, delivery challan, and credit notes
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Customer ManagementStockist, distributor, hospital, and institutional customer profiles
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Pricing & SchemesMulti-level pricing, discount schemes, trade offers, and rate contracts
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Sales Returns & CreditReturn management with batch tracking, credit note, and replacement workflow
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GST & e-InvoiceAutomatic GST calculation, GSTR-1 filing, e-Invoice, and e-Way Bill
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Sales AnalyticsProduct-wise, region-wise, team-wise sales analysis with target vs achievement
30+ database tables 35+ pages 30+ API endpoints
◉ Sales Dashboard
₹14.2Cr
MTD Revenue
324
Orders This Month
87%
Target Achievement
🛒

Purchase & Procurement

Streamline your procurement with vendor management, purchase requisition to GRN workflow, price comparison, approved vendor list for pharma, and automated purchase returns handling.

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Vendor ManagementVendor master, approved vendor list, vendor rating, and qualification
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Purchase Order WorkflowIndent → PO → GRN with multi-level approval and amendment tracking
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GRN & Quality CheckGoods receipt with QC sampling integration and material quarantine
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Price ComparisonVendor-wise price comparison with history and rate contract tracking
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Purchase ReturnsReturn to vendor with debit note for rejected/damaged materials
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Material Requirement PlanningMRP based on production plan, BOM explosion, and safety stock
25+ database tables 25+ pages 20+ API endpoints
◉ Purchase Dashboard
₹3.4Cr
Monthly PO Value
156
Active Vendors
18
Pending GRNs
🔖

Batch Tracking & Recall

Complete batch traceability from raw material to patient. Track every ingredient, process step, and quality test for each batch. Instant recall capability with full forward and backward traceability.

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End-to-End TraceabilityTrack materials from vendor → warehouse → production → QC → dispatch → customer
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Batch GenealogyComplete family tree of each batch — parent materials, process steps, and child products
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Expiry ManagementExpiry date tracking, near-expiry alerts, and FEFO-based allocation
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Recall ManagementOne-click recall with automatic identification of affected customers and batches
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SerializationUnit-level serialization for track & trace compliance requirements
20+ database tables 15+ pages 15+ API endpoints
◉ Batch Traceability
847
Active Batches
23
Near Expiry
0
Open Recalls
👥

HR & Payroll Management

Complete human resources management for pharma companies including employee lifecycle, attendance, leave, payroll processing, training management (GMP training compliance), and performance appraisal.

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Employee ManagementEmployee master, documents, departments, designations, and organization chart
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Attendance & LeaveBiometric integration, shift management, leave types, and absence tracking
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Payroll ProcessingSalary computation, PF/ESI/TDS, payslip generation, and bank upload
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GMP TrainingTraining calendar, skill matrix, effectiveness assessment, and compliance tracking
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Performance AppraisalKRA/KPI based appraisal, 360-degree feedback, and increment processing
30+ database tables 25+ pages 20+ API endpoints
◉ HR Dashboard
248
Total Employees
95%
Attendance Rate
100%
Training Compliance
📈

Financial Accounting

Complete financial management with double-entry accounting, GST compliance, TDS management, bank reconciliation, budgeting, and financial reporting — all tightly integrated with sales, purchase, and payroll.

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General LedgerMulti-company chart of accounts, journal entries, and trial balance
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Accounts Payable / ReceivableParty-wise outstanding, ageing analysis, and payment collection tracking
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GST ComplianceGSTR-1, GSTR-3B, ITC reconciliation, e-Invoice, and e-Way Bill
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TDS ManagementTDS computation, deduction, payment, and quarterly return filing
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Bank ReconciliationAutomated bank statement matching with BRS generation
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Financial ReportsBalance sheet, P&L, cash flow, fund flow, and ratio analysis
40+ database tables 35+ pages 30+ API endpoints
◉ Finance Dashboard
₹24.5Cr
Revenue (YTD)
₹4.2Cr
GST Paid (YTD)
18.7%
Net Margin
🏗️

Warehouse & Logistics

Optimize warehouse operations and outbound logistics with zone-based storage, pick-pack-dispatch workflows, vehicle management, and delivery tracking for pharmaceutical distribution.

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Warehouse OperationsInbound, put-away, picking, packing, and dispatch with location tracking
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Cold Chain ManagementTemperature monitoring, chamber mapping, and cold chain compliance
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Vehicle & Route ManagementVehicle allocation, route optimization, and dispatch scheduling
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Delivery TrackingProof of delivery, transit tracking, and delivery acknowledgment
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Inter-Plant TransfersTransfer orders between warehouses/plants with documentation
25+ database tables 20+ pages 15+ API endpoints
◉ Warehouse Dashboard
5
Warehouses
94%
Utilization
12
Pending Dispatch
📋

Regulatory Compliance

Stay audit-ready with document control, change control, environmental monitoring, water system management, and compliance tracking systems built for WHO-GMP, Schedule M, and international standards.

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Document Control (DMS)SOP lifecycle, version control, distribution tracking, and periodic review
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Change ControlChange request, impact assessment, implementation tracking, and effectiveness review
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Environmental MonitoringClean room monitoring, particulate/microbial trending, and alert management
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Water System MonitoringPW/WFI monitoring, TOC/conductivity tracking, and sanitization records
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Audit ManagementInternal/external audit planning, observation tracking, and CAPA linkage
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Drug License & RegistrationLicense renewal tracking, product registration, and regulatory filing management
35+ database tables 30+ pages 25+ API endpoints
◉ Compliance Dashboard
100%
Compliance Score
247
Active SOPs
0
Overdue Reviews
⚙️

Equipment Management

Manage all your manufacturing and laboratory equipment with preventive maintenance scheduling, calibration tracking, breakdown management, and spare parts inventory for uninterrupted pharma operations.

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Equipment MasterComplete equipment registry with technical specs, location, and documentation
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Preventive MaintenanceAutomated PM scheduling, work orders, and maintenance log
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Calibration ManagementInstrument calibration scheduling, certificates, and as-found/as-left records
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Breakdown TrackingBreakdown recording, RCA, and MTBF/MTTR analysis
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Spare Parts ManagementSpare parts inventory, reorder alerts, and consumption tracking
20+ database tables 15+ pages 12+ API endpoints
◉ Equipment Dashboard
156
Total Equipment
98%
OEE Score
7
Calibration Due
🤝

CRM & Client Portal

Manage customer relationships and provide self-service access through a dedicated client portal. Track leads, manage orders, handle complaints, and boost customer satisfaction in your pharma distribution network.

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Lead & OpportunityLead capture, qualification, pipeline management, and conversion tracking
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Client PortalSelf-service portal for order status, COA download, and statement viewing
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Complaint ManagementCustomer complaint registration, investigation, and resolution tracking
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Communication LogEmail, call, and meeting tracking with customer interaction history
15+ database tables 15+ pages 10+ API endpoints
◉ CRM Dashboard
1,240
Total Customers
56
Active Leads
4.8/5
CSAT Score
📊

Reports & Business Intelligence

Powerful reporting engine with 100+ pre-built pharma reports, custom report builder, executive dashboards, and data export capabilities. Make data-driven decisions with real-time analytics across all modules.

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Module-wise MIS ReportsPre-built reports for every module — production, QC, inventory, sales, finance
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Custom Report BuilderDrag-and-drop report designer with filters, grouping, and calculated fields
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Executive DashboardsReal-time KPI dashboards for CXO-level business overview
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Scheduled ReportsAuto-generated reports sent via email on daily/weekly/monthly schedule
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Export & APIExport to Excel, PDF, CSV. RESTful APIs for external BI tool integration
20+ database tables 40+ pages 35+ API endpoints
◉ Analytics Dashboard
100+
Pre-built Reports
Real-time
Dashboard Refresh
5
Export Formats
🔒

Admin & Security

Enterprise-grade security with granular role-based access control, complete audit trails, session management, and multi-tenant architecture — meeting 21 CFR Part 11 data integrity requirements.

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Role-Based Access ControlGranular permissions at page, action, and field level for each role
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Complete Audit TrailEvery create/update/delete tracked with user, timestamp, IP, and old/new values
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Multi-Tenant ArchitectureCompany-wise data isolation with shared or dedicated database options
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Session & IP ManagementConcurrent session limits, IP whitelisting, and force logout capabilities
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System ConfigurationCompany setup, fiscal year, numbering series, email templates, and master data
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Data Backup & ArchivalAutomated backup scheduling, data archival, and disaster recovery
40+ database tables 30+ pages 25+ API endpoints
◉ Admin Panel
24
User Roles
100%
Audit Coverage
256-bit
Encryption
Complete Solution

All Modules. One Platform. Zero Gaps.

PharmaSoft ERP's 50+ modules, 570+ tables, 460+ pages, and 443+ APIs work together as one unified system — no integration headaches, no data silos.

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