🏭 Manufacturing 🧪 Quality & LIMS 📦 Inventory 💰 Sales 🛒 Purchase 🔖 Batch Tracking 👥 HR & Payroll 📈 Finance 🏗️ Warehouse 📋 Regulatory ⚙️ Equipment 🤝 CRM 📊 Reports 🔒 Admin
🏭

Manufacturing & Production

Complete pharmaceutical manufacturing management from production planning to finished goods. Supports tablet, capsule, liquid, injectable, ointment, and API manufacturing processes with full GMP compliance.

Production Planning Demand-based planning, capacity scheduling, and resource allocation
Bill of Materials (BOM) Multi-level BOM with active/inactive versions and change history
Batch Manufacturing Record (BMR/BPR) GMP-compliant batch records with step-by-step instructions and sign-offs
In-Process Controls (IPC) Real-time monitoring of critical process parameters during manufacturing
Yield Calculation & Analysis Automatic yield computation with variance analysis and reconciliation
Packaging & Labeling Primary, secondary, and tertiary packaging with barcode/label generation
40+ database tables 35+ pages 30+ API endpoints
◉ Manufacturing Dashboard
24
Active Batches
98.2%
Yield Rate
156
Completed Today
BMR-2024-0847 — Paracetamol 500mg In Progress
BMR-2024-0848 — Amoxicillin 250mg QC Pending
BMR-2024-0846 — Ibuprofen 400mg Released
🧪

Quality Control & LIMS

Integrated Laboratory Information Management System with complete QC testing workflows, COA generation, stability studies, and CAPA management. Built for WHO-GMP and 21 CFR Part 11 compliance.

QC Testing & Sampling Sampling plans, test protocols, result entry, and approval workflows
Certificate of Analysis (COA) Automated COA generation with custom templates and digital signatures
Stability Studies ICH-compliant stability study management with condition monitoring
CAPA Management Corrective & preventive action tracking with root cause analysis
Deviation Management Deviation recording, investigation, impact assessment, and closure
Specification Management Product specifications, test methods, and pharmacopoeia reference management
50+ database tables 45+ pages 40+ API endpoints
◉ QC / LIMS Dashboard
98.7%
Pass Rate
12
Tests Pending
3
Open CAPAs
COA-2024-1247 — Paracetamol API Passed
STB-2024-089 — 6-Month Stability In Progress
📦

Inventory Management

Multi-warehouse, multi-location inventory control with real-time stock tracking, automated reorder, FIFO/FEFO management, and complete batch-wise traceability for pharmaceutical materials.

Multi-Warehouse ManagementMultiple warehouses, zones, racks, bins with barcode support
Stock Adjustments & TransfersInter-warehouse transfers, adjustments with reason codes and approvals
Physical VerificationCycle count planning, physical stock verification, and reconciliation
Reorder AlertsAutomated reorder point alerts with min/max/safety stock levels
FIFO / FEFO TrackingFirst-In-First-Out and First-Expiry-First-Out batch allocation
Material Status ManagementQuarantine, Approved, Rejected, Under Test status workflows
35+ database tables 30+ pages 25+ API endpoints
◉ Inventory Dashboard
2,340
Total SKUs
₹8.5Cr
Stock Value
47
Below Reorder
Paracetamol IP — 12 kg remainingCritical
HPMC Capsules — 5000 pcsLow Stock
PVC Film Roll — 200 kgAdequate
💰

Sales & Distribution

End-to-end sales lifecycle from quotation to collection. Manages stockists, distributors, hospitals, and institutional sales with pharma-specific features like scheme management, sampling, and drug license tracking.

Quotation to InvoiceSales order, proforma invoice, tax invoice, delivery challan, and credit notes
Customer ManagementStockist, distributor, hospital, and institutional customer profiles
Pricing & SchemesMulti-level pricing, discount schemes, trade offers, and rate contracts
Sales Returns & CreditReturn management with batch tracking, credit note, and replacement workflow
GST & e-InvoiceAutomatic GST calculation, GSTR-1 filing, e-Invoice, and e-Way Bill
Sales AnalyticsProduct-wise, region-wise, team-wise sales analysis with target vs achievement
30+ database tables 35+ pages 30+ API endpoints
◉ Sales Dashboard
₹14.2Cr
MTD Revenue
324
Orders This Month
87%
Target Achievement
🛒

Purchase & Procurement

Streamline your procurement with vendor management, purchase requisition to GRN workflow, price comparison, approved vendor list for pharma, and automated purchase returns handling.

Vendor ManagementVendor master, approved vendor list, vendor rating, and qualification
Purchase Order WorkflowIndent → PO → GRN with multi-level approval and amendment tracking
GRN & Quality CheckGoods receipt with QC sampling integration and material quarantine
Price ComparisonVendor-wise price comparison with history and rate contract tracking
Purchase ReturnsReturn to vendor with debit note for rejected/damaged materials
Material Requirement PlanningMRP based on production plan, BOM explosion, and safety stock
25+ database tables 25+ pages 20+ API endpoints
◉ Purchase Dashboard
₹3.4Cr
Monthly PO Value
156
Active Vendors
18
Pending GRNs
🔖

Batch Tracking & Recall

Complete batch traceability from raw material to patient. Track every ingredient, process step, and quality test for each batch. Instant recall capability with full forward and backward traceability.

End-to-End TraceabilityTrack materials from vendor → warehouse → production → QC → dispatch → customer
Batch GenealogyComplete family tree of each batch — parent materials, process steps, and child products
Expiry ManagementExpiry date tracking, near-expiry alerts, and FEFO-based allocation
Recall ManagementOne-click recall with automatic identification of affected customers and batches
SerializationUnit-level serialization for track & trace compliance requirements
20+ database tables 15+ pages 15+ API endpoints
◉ Batch Traceability
847
Active Batches
23
Near Expiry
0
Open Recalls
👥

HR & Payroll Management

Complete human resources management for pharma companies including employee lifecycle, attendance, leave, payroll processing, training management (GMP training compliance), and performance appraisal.

Employee ManagementEmployee master, documents, departments, designations, and organization chart
Attendance & LeaveBiometric integration, shift management, leave types, and absence tracking
Payroll ProcessingSalary computation, PF/ESI/TDS, payslip generation, and bank upload
GMP TrainingTraining calendar, skill matrix, effectiveness assessment, and compliance tracking
Performance AppraisalKRA/KPI based appraisal, 360-degree feedback, and increment processing
30+ database tables 25+ pages 20+ API endpoints
◉ HR Dashboard
248
Total Employees
95%
Attendance Rate
100%
Training Compliance
📈

Financial Accounting

Complete financial management with double-entry accounting, GST compliance, TDS management, bank reconciliation, budgeting, and financial reporting — all tightly integrated with sales, purchase, and payroll.

General LedgerMulti-company chart of accounts, journal entries, and trial balance
Accounts Payable / ReceivableParty-wise outstanding, ageing analysis, and payment collection tracking
GST ComplianceGSTR-1, GSTR-3B, ITC reconciliation, e-Invoice, and e-Way Bill
TDS ManagementTDS computation, deduction, payment, and quarterly return filing
Bank ReconciliationAutomated bank statement matching with BRS generation
Financial ReportsBalance sheet, P&L, cash flow, fund flow, and ratio analysis
40+ database tables 35+ pages 30+ API endpoints
◉ Finance Dashboard
₹24.5Cr
Revenue (YTD)
₹4.2Cr
GST Paid (YTD)
18.7%
Net Margin
🏗️

Warehouse & Logistics

Optimize warehouse operations and outbound logistics with zone-based storage, pick-pack-dispatch workflows, vehicle management, and delivery tracking for pharmaceutical distribution.

Warehouse OperationsInbound, put-away, picking, packing, and dispatch with location tracking
Cold Chain ManagementTemperature monitoring, chamber mapping, and cold chain compliance
Vehicle & Route ManagementVehicle allocation, route optimization, and dispatch scheduling
Delivery TrackingProof of delivery, transit tracking, and delivery acknowledgment
Inter-Plant TransfersTransfer orders between warehouses/plants with documentation
25+ database tables 20+ pages 15+ API endpoints
◉ Warehouse Dashboard
5
Warehouses
94%
Utilization
12
Pending Dispatch
📋

Regulatory Compliance

Stay audit-ready with document control, change control, environmental monitoring, water system management, and compliance tracking systems built for WHO-GMP, Schedule M, and international standards.

Document Control (DMS)SOP lifecycle, version control, distribution tracking, and periodic review
Change ControlChange request, impact assessment, implementation tracking, and effectiveness review
Environmental MonitoringClean room monitoring, particulate/microbial trending, and alert management
Water System MonitoringPW/WFI monitoring, TOC/conductivity tracking, and sanitization records
Audit ManagementInternal/external audit planning, observation tracking, and CAPA linkage
Drug License & RegistrationLicense renewal tracking, product registration, and regulatory filing management
35+ database tables 30+ pages 25+ API endpoints
◉ Compliance Dashboard
100%
Compliance Score
247
Active SOPs
0
Overdue Reviews
⚙️

Equipment Management

Manage all your manufacturing and laboratory equipment with preventive maintenance scheduling, calibration tracking, breakdown management, and spare parts inventory for uninterrupted pharma operations.

Equipment MasterComplete equipment registry with technical specs, location, and documentation
Preventive MaintenanceAutomated PM scheduling, work orders, and maintenance log
Calibration ManagementInstrument calibration scheduling, certificates, and as-found/as-left records
Breakdown TrackingBreakdown recording, RCA, and MTBF/MTTR analysis
Spare Parts ManagementSpare parts inventory, reorder alerts, and consumption tracking
20+ database tables 15+ pages 12+ API endpoints
◉ Equipment Dashboard
156
Total Equipment
98%
OEE Score
7
Calibration Due
🤝

CRM & Client Portal

Manage customer relationships and provide self-service access through a dedicated client portal. Track leads, manage orders, handle complaints, and boost customer satisfaction in your pharma distribution network.

Lead & OpportunityLead capture, qualification, pipeline management, and conversion tracking
Client PortalSelf-service portal for order status, COA download, and statement viewing
Complaint ManagementCustomer complaint registration, investigation, and resolution tracking
Communication LogEmail, call, and meeting tracking with customer interaction history
15+ database tables 15+ pages 10+ API endpoints
◉ CRM Dashboard
1,240
Total Customers
56
Active Leads
4.8/5
CSAT Score
📊

Reports & Business Intelligence

Powerful reporting engine with 100+ pre-built pharma reports, custom report builder, executive dashboards, and data export capabilities. Make data-driven decisions with real-time analytics across all modules.

Module-wise MIS ReportsPre-built reports for every module — production, QC, inventory, sales, finance
Custom Report BuilderDrag-and-drop report designer with filters, grouping, and calculated fields
Executive DashboardsReal-time KPI dashboards for CXO-level business overview
Scheduled ReportsAuto-generated reports sent via email on daily/weekly/monthly schedule
Export & APIExport to Excel, PDF, CSV. RESTful APIs for external BI tool integration
20+ database tables 40+ pages 35+ API endpoints
◉ Analytics Dashboard
100+
Pre-built Reports
Real-time
Dashboard Refresh
5
Export Formats
🔒

Admin & Security

Enterprise-grade security with granular role-based access control, complete audit trails, session management, and multi-tenant architecture — meeting 21 CFR Part 11 data integrity requirements.

Role-Based Access ControlGranular permissions at page, action, and field level for each role
Complete Audit TrailEvery create/update/delete tracked with user, timestamp, IP, and old/new values
Multi-Tenant ArchitectureCompany-wise data isolation with shared or dedicated database options
Session & IP ManagementConcurrent session limits, IP whitelisting, and force logout capabilities
System ConfigurationCompany setup, fiscal year, numbering series, email templates, and master data
Data Backup & ArchivalAutomated backup scheduling, data archival, and disaster recovery
40+ database tables 30+ pages 25+ API endpoints
◉ Admin Panel
24
User Roles
100%
Audit Coverage
256-bit
Encryption
Complete Solution

All Modules. One Platform. Zero Gaps.

PharmaSoft ERP's 50+ modules, 570+ tables, 460+ pages, and 443+ APIs work together as one unified system — no integration headaches, no data silos.

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